EDG Internal Manpower Claims: What Is Claimable and How to Document It Properly

At a glance

• Not all staff costs are claimable under EDG.
• Internal manpower must be directly tied to approved scope.
• Time allocation must be documented clearly.
• Weak documentation is a frequent cause of claim adjustment.

Table of contents

1. When internal manpower is claimable
2. What typically qualifies
3. How internal manpower is calculated
4. Documentation requirements
5. Common mistakes
6. Practical internal control checklist
7. References
8. Call us now

When internal manpower is claimable

Internal manpower costs may be claimable if:

• The project requires active staff involvement
• Staff time is clearly attributable to approved scope
• The involvement goes beyond routine operations

Routine BAU activities are typically not claimable.

What typically qualifies

Examples may include:

• Project management specific to the EDG initiative
• Implementation oversight
• Internal coordination for approved deliverables
• Testing and system validation activities

The key test is whether the manpower effort is incremental and project-specific.

How internal manpower is calculated

Claims typically require:

• Salary basis calculation
• Pro-rated allocation based on project involvement
• Justified time apportionment

Calculation must be reasonable and defensible.

Inflated or arbitrary allocation may trigger adjustment.

Documentation requirements

Proper documentation may include:

• Timesheets
• Project task logs
• Email records
• Milestone tracking documentation
• Internal approval records

Documentation must support both:

• the time spent
• the relevance to approved scope

Common mistakes

1. Claiming full salary without apportionment
2. No evidence of time allocation
3. Claiming routine operational duties
4. Including unapproved scope activities
5. Retrospective reconstruction of timesheets

Most manpower disallowances stem from insufficient evidence.

Practical internal control checklist

Before claiming manpower costs:

• Confirm scope relevance
• Allocate proportionate time
• Maintain contemporaneous records
• Reconcile with approved duration
• Conduct finance review

Strong documentation protects reimbursement.

References

Related Resources (Grant-Consulting.org)

https://www.grant-consulting.org/resources/edg-claims-checklist-reimbursement
https://www.grant-consulting.org/resources/edg-amendment-scope-vendor-timeline
https://www.grant-consulting.org/resources/edg-project-scope-design

Official references

https://www.enterprisesg.gov.sg/financial-support/enterprise-development-grant
https://www.enterprisesg.gov.sg/resources/all-faqs/enterprise-development-grant

Call us now

Book a 20-minute consult (no obligation):
https://www.grant-consulting.org/contact

We help companies:

• structure manpower allocation properly
• review documentation defensibility
• reduce claim-stage adjustment risk
• improve grant governance controls

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